Quick Start
FenceEstimatePro makes it easy to create professional fence estimates in minutes. Here's everything you need to know to get started.
Step 1: Access the Estimate Builder
- Log in to your FenceEstimatePro dashboard
- Click "New Estimate" in the navigation menu
- Or click the "+ Create Estimate" button on the dashboard
Tip: Start with measured fence runs. V1 estimates are most reliable when every straight segment and gate is entered explicitly.
Step 2: Enter Basic Information
Required Fields:
- Customer Name:Enter the property owner's full name
- Property Address: Full address including city and state
- Contact Information: Phone and email (at least one required)
- Project Name:Brief description (e.g., "Backyard Privacy Fence")
Step 3: Select Fence Type
Vinyl
Durable, low-maintenance option. Popular for privacy and picket styles.
Wood
Classic look. Choose from dog ear, flat top, picket, or board-on-board.
Chain Link
Affordable security option. Available in galvanized or vinyl-coated.
Aluminum
Elegant, rust-proof fencing. Great for decorative applications.
💡 Tip: Fence type affects material costs, labor time, and installation complexity. The estimate will automatically adjust based on your selection.
Step 4: Enter Fence Measurements
Linear Footage
Enter the total linear feet of fence needed. You can measure this by:
- Walking the property line with a measuring wheel
- Using satellite imagery (Google Maps, etc.) with measurement tools
- Referencing property survey documents
Height
Standard heights: 4', 5', 6', 8'. Privacy fences are typically 6'.
Gates
Specify number and size of gates:
- Single gates: 3' or 4' wide (walk-through)
- Double gates: 8' to 16' wide (drive-through)
Step 5: Review Material Breakdown
FenceEstimatePro automatically calculates all required materials:
- ✓ Posts: Calculated based on 8' spacing (industry standard)
- ✓ Rails: Adjusted for fence type and height
- ✓ Panels/Pickets: Exact quantities with waste factor
- ✓ Concrete: 50-60 lbs per post (frost line depth)
- ✓ Hardware: Screws, nails, hinges, latches, caps
- ✓ Stain/Sealer: For wood fences (optional)
Step 6: Set Labor Rate & Markup
Labor Rate
Set your hourly labor rate. Industry average: $45-75/hour depending on region and complexity.
Markup Percentage
Add profit margin on top of material and labor costs. Typical ranges:
- Standard projects: 20-30%
- Complex installs: 30-50%
- Premium materials: 15-25%
💡 Tip:Your markup covers overhead (insurance, licensing, vehicle costs, admin time) plus profit. Don't undercharge!
Step 7: Generate Proposal
Once your estimate looks good:
- Click "Generate Customer Proposal"
- Professional PDF is created with:
- Your company branding and contact info
- Project scope and specifications
- Itemized pricing (or lump sum option)
- Installation timeline with start date
- Warranty information
- Payment terms and next steps
- Download PDF and email to customer
Step 8: Save Your Estimate
Don't forget to save! Click "Save Estimate" to:
- ✓ Store estimate in your dashboard for future reference
- ✓ Track proposal status (sent, accepted, declined)
- ✓ Access for revisions if customer requests changes
- ✓ Convert to job when customer accepts
- ✓ Reference for future similar projects
Next Steps
Common Questions
How accurate are the material calculations?
Material quantities are calculated using industry-standard formulas with a built-in waste factor (typically 5-10%). This accounts for cuts, defects, and installation errors.
Can I edit an estimate after saving?
Yes! Go to your dashboard, find the estimate, and click "Edit". You can revise measurements, pricing, or any other details.
What if my material prices are different?
Update your material prices in Settings → Materials. Your custom prices will be used for all future estimates. You can also sync prices from supplier catalogs.